§ 1 Purpose, target group, vision and mission

Purpose

FairFremtid aims to support asylum children in cases within family law, the Children's Act and the Immigration Act. At the same time, to ensure the well-being and development of asylum children both in the short and long term by offering the children and their caregivers; family treatment, contact person efforts and counseling. In addition, the association aims to promote the rights of asylum children through advocacy and to spread awareness of the children's living conditions in Denmark.

Target groups

1. asylum children defined as:

• a child aged 0-18 years who has come to Denmark unaccompanied or who has at least one asylum-seeking parent
• a young person aged 18-25 who has come to Denmark as an unaccompanied child
• a child or young person aged 0-25 who has obtained a residence permit within the last five years or who has had their residence permit withdrawn within the last five years

2. Parents and other caregivers of the child when it is in the child's best interest

3. The general population in Danish society and the local communities where the asylum children are included.

Vision

Asylum children must have the same well-being and development as other children in Denmark and a fair legal process.

Mission statement

FairFremtid ensures the well-being and development of asylum children by offering legal advice, family therapy/contact persons and representing the interests of asylum children politically.

§ Section 2 Domicile

FairFremtid is primarily based in the City of Copenhagen, but has nationwide activities in Denmark.

§ Section 3 Membership

Admission to the association takes place by contacting the board or by paying the membership fee. Membership is open to persons who agree with the association's purpose and statutes. Full name, place of residence and age must be stated when joining. Only members can vote at general meetings. The board may refuse to admit individuals or groups if the board deems that they are unable or unwilling to adhere to the association's overall purpose.

Active members

Active members are defined as board members and volunteers. Active members must strive to comply with the current guidelines for volunteers in the association. It is a requirement for every member that they continuously consent to obtaining a child certificate. In addition, all active members must comply with the following key principles:

Volunteers

The heart of FairFuttid is our volunteers. It is possible to be a volunteer without being a member, and it is possible to be a member without being a volunteer. Volunteers are organized in groups that are supervised by a coordinator. It is important that both the individual volunteer and the coordinators have the right to be heard and feel co-ownership of their daily efforts. Therefore, every volunteer is entitled to a discounted membership in the organization.

Board members

Board members must be members of the association.

Guidelines for members

Both volunteers and board members must strive to comply with the applicable guidelines for volunteers in the association. It is a requirement for both volunteers and board members that they continuously consent to obtaining a child certificate. In addition, both volunteers and board members must comply with the following main principles:

Anonymity and confidentiality: We protect the client's anonymity and the confidentiality that is built up in the relationship between Our Asylum Children and the client.

What it means:

• We do not share pictures and names of the asylum seeker where they can be recognized unless this is deemed to have a beneficial effect on the asylum seeker's case and with consent on a transparent basis.
• We don't talk specifically about the client outside of the association.
• When we express ourselves through various media, we express ourselves about general trends or about cases.

§ Section 4 Exclusion

There are grounds for exclusion if members act in a way that is inconsistent with the association's core values and/or volunteer guidelines. The exclusion will take place if it is assessed that there is a significant violation of these. It is the board that has the mandate to carry out the exclusion. The decision is made on the basis of discussion and requires the agreement of 2/3 of the board members. The exclusion is generally announced by the chairmanship.

§ 5 Quota

It is possible to be a paying member of FairFremtid and thus pay an annual or monthly membership fee. The membership fee is set each year at the general meeting with a minimum amount. In addition, it is possible to pay extra in membership fees and to contribute with individual donations.

A discount on the current membership fee is given to volunteers and board members. The discount is 2/3 of the membership fee, so volunteers and board members can choose to pay only 1/3 of the current membership fee.

§ Section 6 Board of Directors

The board is the highest authority of the association between general meetings. The association is managed by a board of 3-5 members elected at the annual general meeting. Only members of the association can be elected to the board. In the event of a vacancy on the board, the board can operate with a minimum of 2 board members for a short, temporary period. During this period, the board is only quorate when all members are present. New board members must be elected at an extraordinary general meeting.

Insofar as the number of members does not reach 7 members, the Board of Directors is authorized to supplement itself with new members whose board positions are valid until the next general meeting.

In the event that the chairman resigns between general meetings, the position is temporarily taken over by the vice chairman and an extraordinary general meeting is convened to elect a new chairman. Board members are elected for 2 years at a time at the general meeting. You run for and are elected as chairman, vice-chairman, or non-executive board member. Members can be re-elected.

The Board of Directors constitutes itself immediately after the general meeting and determines its own rules of procedure. The Board may set up working groups to carry out specific tasks.

The Board of Directors only constitutes a quorum when at least half of the members, including the Chairman or Vice Chairman, are present. Decisions are taken by simple majority vote with the exception of expulsion.

Minutes are taken at board meetings and all board members have the opportunity to make corrections.

§ 7 General Meeting

The general meeting is the highest authority in all matters of the association. The Annual General Meeting shall be held in March or April and the date shall be determined by the Board of Directors. Extraordinary General Meetings may be convened when the Board deems it necessary or when at least half of the members so request in writing.

Calling deadlines

The general meeting is convened by the Board of Directors with at least one month's notice by email to the individual members and also on social media, including the association's own Facebook page/website. The notice period for an extraordinary general meeting must be at least 14 days.

Appendices, nomination to the board and voting rights

Proposals for consideration at a general meeting must be received by the board no later than 8 days before the general meeting, including proposals for amendments to the articles of association. Proposals received must be communicated by email to the members no later than 6 days before the general meeting.

The audited financial statements for the previous year and the budget for the following year must be sent by email to the members no later than 6 days before the general meeting. All members can run for the board of directors and do so by sending an email to the board no later than 8 days before the general meeting. A list of all candidates must be communicated by email to the members no later than 6 days before the general meeting. Only members of the association have the right to vote. If you are not present at the general meeting, you can give a proxy to another member.

You can only vote on behalf of one other person. Voting is generally by simple majority, with the exception of amendments to the Articles of Association, which are adopted by a 2/3 majority.

The agenda

The board of directors shall nominate a chairman and a secretary for the general meeting. The annual general meeting shall have at least the following agenda:
 
1. Approval of chairman of the meeting and secretary.
2. Approval of rules of procedure.
3. Chairman's report for the past year.
4. Approval of accounts for the past year and budget for the next financial year.
5.Discussion and consideration of proposals received, including amendments to the articles of association.
6. election of the board of directors, including chairman, vice-chairman and other
board members.
7. election of internal auditor(s).
8. determination of membership fees.
9. any other business.

§ Section 8 Economy

Financial statements and auditing

The association's financial year runs from January 1 - December 31.

The auditor is responsible for preparing the annual accounts so that they are finalized before the annual
general meeting.

Each year, the general meeting appoints one or two internal auditor(s) to audit the annual accounts for the financial year in question. The auditor is internal, due to the limited finances of the association. The internal auditor(s) will be found among the association's members, but not among the board members.

If the association's finances grow, for example through more fundraising and external grants, an external, state-authorized public accountant will be required. In that case, the external auditor will replace the internal auditor. The board has the mandate to make this decision between general meetings. The auditor (or auditors) checks the annual accounts and ensures that there are supporting documents to document all expenses and income and that the association's financial assets are present. Based on this, an auditor's report is prepared and attached to the financial statements.

The auditor (or auditors) have access to inspect the accounts and inventory at any time, but generally once a year.

The final, audited financial statements are presented and approved at the annual general meeting.

Paying bills and salaries

The board of directors shall appoint a person responsible for handling the payment of salaries, bills, disbursements and bookkeeping. This designation must be approved by the full board in accordance with the established voting procedures. The person can be an employee but it is not a requirement.

Subscription rights and liability

The association can only be represented by 2 board members jointly, consisting of the chairman and vice chairman. This also includes financial transactions, where both the chairman and vice chairman must approve the transaction, with the exception of transactions under DKK 2000, which can only be made by the designated person.

However, the chairman may authorize the association's designated person to handle larger amounts in individual cases.

The association is only liable for its obligations with the assets belonging to the association at any time.

§ Section 9 Amendments to the Articles of Association

Amendments to the articles of association are always adopted at the general meeting and are only adopted if at least 2/3 of the attending eligible voters vote in favor of the proposal. Proposals for amendments to the articles of association must be received by the board of directors at least 8 days before the general meeting and sent to the participants at least 6 days before, together with other proposals. Adopted amendments to the articles of association enter into force after the general meeting in question.

§ Section 10 Dissolution of the association

The dissolution of the association requires a majority of the association's members and a unanimous board of directors. If the majority of the members are not present at the general meeting, the board may - no later than 30 days later - convene a new general meeting, where dissolution can be adopted by a majority of the votes present.

If a legal decision has been made to dissolve the association, the general meeting shall elect the person(s) responsible for the dissolution of the association and all practical matters in this connection.

At the same general meeting, a decision will be made as to which non-profit organization, foundation or institution will receive any remaining funds. Remaining funds in the association after dissolution must be donated to a non-profit organization, foundation or institution that has a purpose that is in accordance with FairFremtid's purpose.

Changes to the articles of association:

September 4, 2017
February 27, 2020
April 15, 2021
April 25, 2022
May 16, 2023
October 21, 2024 (current version)